Zoom, How do I start or schedule a Zoom Meeting?

This article describes various ways to start a Zoom meeting

Note: there are two main types of meetings.  Scheduling one for in the future or starting one live.  

Zoom meetings can be started and scheduled using many different applications.  

Web Portal:illinois.zoom.us Scheduling a meeting

Navigate to illinois.zoom.us and sign in following the instructions here:

Click the Meetings tab in the upper left corner

Click the Schedule a meeting button

Configure your meeting settings. Some settings you may want to consider:

Click save at the bottom of the window when finished.

Download the calendar file if you need to add it to your calendar, or share it with guests via email.

NOTE: This method will allow you to start an impromptu meeting.  Choose another method below if you would like to schedule a meeting for a later date/time.

Navigate to  illinois.zoom.us

Select Host

Login with your Illinois NetID credentials

Select "Open in Zoom Meetings"

The Zoom Desktop Application should open. Click Join with Computer Audio:

At this point you will be able to invite more attendees/meeting participants using either their email or by giving them the meeting ID which is needed if the participant is calling in.

Option 1: Start an Instant Meeting 

If you would like to start an instant meeting, select the orange “New Meeting” button.

NOTE: The drop down below the “New Meeting” button allow the user to either start the meeting with video or Use their personal meeting ID if meetings are recurring.

A new window will generate and you should then be in a new Zoom meeting. At this point, you will be able to invite more attendees either by sending a meeting invitation to their email or by giving them the meeting ID. The meeting ID is necessary for meeting participants who are calling in by telephone.

Option 2: Schedule a Meeting 

If you would like to Schedule a meeting for in the future, select the Schedule button.  

A new menu should appear that will allow you to set the meeting Start, Duration (Note: the duration of the meeting doesn't actually limit the meeting time and it is for scheduling purposes only). Click the "Advanced Options" button (highlighted below) to display more options:

This will allow you to set more options for you meeting:

Configure your meeting settings. Some settings you may want to consider:

Click schedule at the bottom of the window when finished.

To schedule a Zoom Meeting in the Outlook Desktop Application:

Open the Calendar within the Outlook Desktop App.  

Select "New Appointment"

Click "Add a Zoom Meeting".  This is found in the settings bar of the New Appointment window:

Configure Meeting settings:

Start and End Time

Make Recurring if you require more than one instance on your Outlook calendar

Review the Reminder Time and adjust if needed

Click the settings gear (shown below) to confirm you Zoom meeting settings.

Some settings you may want to consider:

Invite Attendees

Click Send

To schedule a Zoom Meeting in Outlook Web Application:

Follow the steps above to add the plugin to the Outlook Web Application and Login

Navigate to your Calendar within the Outlook Web Application

Click the "New Event" button

Find the Ellipsis in the upper right section of the new event pop out window

Hover over "Zoom"

click "Add a Zoom Meeting"

Note: if this is the first time you have logged into Zoom, through OWA, please click "Allow" when prompted to allow Zoom to open a new window

Click "SSO"

Enter "illinois" as your domain: "illinois.zoom.us"

Login with your netid and password (if necessary). Users who have their credentials saved will bypass this screen:

Invite Attendees

Configure your meeting settings

Click "Save"

To schedule a Zoom Meeting in Gmail:

Navigate to: calendar.google.com

Select "Create" in the upper lefthand corner:

Select more options in the pop out window

In the pop out window enter the meeting information/description, start and end times and invite your meeting attendees.  

Click "Make it a Zoom Meeting"

Click "Save"

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Doc ID:

96158

Owned by:

zoom G. in University of Illinois Technology Services

Created:

2019-11-22

Updated:

2022-02-09

Sites:

University of Illinois Technology Services

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